FAQ Category: Exhibitor Questions

Questions regarding participation in the sale as an artist/exhibitor.

What if I don’t have a booth display picture?

What if I don’t have a booth display picture?

A display picture is required. If you do not have one we suggest setting up a trial/test display wherever you have the room and taking some photos of it to submit with your application.

The display photos you submit must be consistent with the display you intend to set-up at our show. It does not have to be the same set up, we just need a feel for your display style.  We need to see how your set up will look in our show because when it comes to selling looks matter. YOUR DISPLAY IS JUST AS IMPORTANT AS YOUR WORK. It shows your professionalism and an understanding of how to display your items for optimal sales. We also need to know how your display will look to be sure we do not place visually similar displays next to each other.

Please note: If your display at our show is found to be unacceptable and not consistent with our rules, you may be subject to removal from the event.

What’s Different for the 2021 Show?

What’s Different for the 2021 Show?

Due to the ongoing situation with the pandemic, we have delayed opening applications for the 2021 show.  Therefore we will also delay the closing of applications for the 2021 show.

Also while we would normally require a deposit to be made at the time of application, for the 2021 show a deposit is not required with the application.
However, when it becomes clear that we can definitely proceed, and successful applicants are notified of acceptance, at that point exhibitors will need to pay for their space in full in order to secure their space.  Deadlines and schedules for payment etc will be provided as we move along in the process.

There will be no booth sharing permitted for the 2021 show.

Vendor (Artisan) Agreement & Show Rules

Vendor (Artisan) Agreement & Show Rules

All crafters are required to sign a waiver prior to setting up their display at the sale. You may download a copy of the waiver, complete it and bring it with you to the show to save time if you wish.  Completed forms must be handed in prior to setting up your booth.  The waiver may be downloaded here > http://nsartcraftsale.com/waiver/

The waiver states the following:

  • NS Art & Craft Sale, its organizers and committees, DO NOT assume any responsibility for the work. Artists and Crafters who enter their work in the show and deliver it to the Waverley Legion do so at their own risk.
  • Participants assume all risks, dangers and hazards and the possibility of property damage or loss resulting thereof from participation.
  • Participants are responsible for purchasing adequate insurance should they require it. No insurance will be provided by the Organizers.

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  • A 6×2 ft. table will be supplied for each vendor. Vendor must provide their own table cover that will reach the floor on all visible
    sides. In the case of art works, location of the art on easels will be determined by the organizers.
  • Table spaces to be allocated by the organizers.
  • An electrical outlet will be provided for those requiring one. Vendor must bring their own extension cords/power strips.
  • Nothing is to be attached with hangers, nails, or anything which would damage the walls or the other parts of the hall.
  • Spaces are to be set up between 9 am and 10.50 am on Fri. 6 November 2020. Doors open at 11am to shoppers.
  • Displays are NOT to be dismantled before 4:01 PM on Saturday 7 November 2020.
  • Vendors are responsible for clearing and cleaning up their area and table, folding it and putting it away.
  • All items must be hand made by you. (no used items, no resale items etc).
  • Any problems or disputes will be settled solely by the discretion of the Organizers.

Additional Show Rules – Please read before applying.

  1. Applications will not be considered unless accompanied by photographs detailing your work.
  2. Payment for Exhibitor’s space must made in full by the date specified upon notification of acceptance. Your space is not guaranteed until full payment has been received.
  3. All merchandise in the Show must be hand-crafted by the artisan.
  4. Management reserves the right to publish or otherwise utilize photos provided by exhibitors and photos taken during the show for advertising and promotional purposes at any time.
  5. Exhibitors will be permitted to sell only those works which were approved by the curators. Any work exhibited which has not been approved by the jury/curators shall be removed at the request of Show Management. Failure to remove any items not approved by show management will constitute unethical conduct on the part of the exhibitor and result in dismissal from the Show.
  6. Assignment of booth is prohibited: Exhibitors shall not share any portion of its exhibit space to any other entity, without the prior written consent of Show Management.
  7. Shared tables are permitted only when both participants have applied and been accepted to the show individually. Two exhibitors/artists may only apply to share a single wall or aisle table. Corner spaces are not available to be shared.
  8. Damage of any nature to the booth area, or property of the host, promoter or other rental company employed to provide services is prohibited. Exhibitors will be held responsible for damage. Cost of damage or loss of items will be billed to the Exhibitor.
  9. All rights & privileges of an exhibitor shall not be infringed upon by any other exhibitor. Exhibitors with noisy devices, sound-producing movies, or displays which may prove objectionable to other exhibitors must agree to regulate those devices so as to abate objections. All structural work such as shelving, standards, display racks, signs, spotlights, etc., are subject to the approval of show management.
  10. Any space not claimed and occupied or for which no special arrangement with show management has been made prior to one hour before the show opens to the public may be reassigned by Show management without obligation for any refund whatsoever. All booths MUST be completely set up by 10:45am FRIDAY. Cancellations must be made in writing or emailed prior to the show. Application fees are non-refundable. Booth fees are not refundable. We understand that there are many unforeseen circumstances that may arise last minute, however, as we spend all booth fees on marketing and advertising prior to the show we cannot make exceptions to this policy.
  11. Exhibitor agrees they will MOVE THEIR VEHICLE as soon as they have unloaded in respect for other exhibitors.
  12. Unethical conduct, or infraction of the rules on the part of the exhibitor or his or her representatives, will subject the exhibitor, his or her representative, or both to dismissal from the Show. Exhibitor Booth fees will not be refunded. This includes inappropriate behavior prior to or during the show, failing to respond to required correspondence; failure or refusal to complete the necessary pre check-in forms; refusal to return calls or communicate with management when required; failure to provide information necessary for management to finalize your booth reservation or confirm your attendance, failure to abide by the show rules; abusing (verbal  or physical) show staff and volunteers.
Application Instructions

Application Instructions

APPLICATION INSTRUCTIONS

These instructions and rules form part of the agreement for participation in this show.

  • A completed form, photos and deposit must be received for your application to be considered.
  • PHOTOS: Photos are required with your application and should be uploaded into our DropBox
    account. Please upload 5 photos, (including 1 booth /table set up) showing the type of handmade
    items you will be displaying at the sale. You will find the DropBox link via the following page on our site: Photo Submission
  • If you wish to share a table with another artisan, both artisans must apply and be accepted. Shared tables are permitted only when both participants have applied and been accepted to the show individually. Two exhibitors/artists may only apply to share a single wall or aisle table. Corner spaces are not available to be shared.
  • Deposit is fully refundable if we are unable to offer you a space.
  • Deposit is refundable minus a $5 administration fee if you withdraw/cancel your application prior to the jury meeting.
  • Once accepted to the show: If you need to cancel, contact us as soon as possible. Fee is only refundable according to the following criteria:
    • Cancellation prior to September 1st – refund available minus $10 administration fee only if you have not received any promotion/marketing highlighting your business and attendance at the show.
    • Cancellation after September 1st – a refund minus a $15 administration fee MAY be received if a suitable replacement can be found for your space and if you have not received any promotion/marketing highlighting your business and attendance at the show.
    • Cancellation after October 1st – no refunds will be provided.
  • PAYMENT INFO: A $40 deposit must accompany your application to reserve you space. If we are unable to offer you a space your deposit will be refunded.
    • You may send your deposit via e‐transfer to nsartcraftsale@gmail.com
    • OR you may send a cheque after you have submitted an online application. Make cheques payable to NS Art & Craft Sale. Contact us for the mailing address and with any questions you may have.

Show rules are listed here: http://nsartcraftsale.com/ufaqs/vendor-artisan-agreement/

Who May Apply

Applications are open to Nova Scotian artists, crafts people, authors, bakers/confectioners, etc., who produce handmade art and craft.

  • All merchandise in the Show must be hand‐crafted and offered in finished form. Kits, supplies and resale merchandise is not permitted.
  • MLM and other distributor type products and services are not permitted.

We use the word “jury” because it is commonly used in regard to a professional show. However the term ‘curate’ may be more descriptive of the process. We limit the number of makers per category; and our makers do not have to compete with imported and mass‐produced items as we only accept handmade products. We strive to maintain a high level of quality and variety in those items offered at the show, thus ensuring we do not saturate the show with any one type of craft. This creates an optimal selling environment for our artists and the best shopping experience for our shoppers.

It is our goal to promote and support Nova Scotia makers, everything we do is with that goal in mind.

Why is the show juried?

Why is the show juried?

We use the word “jury” because it is commonly used in regard to a professional show. However the term ‘curate’ may be more descriptive of the process. We limit the number of exhibitors per category; and our makers do not have to compete with imported and mass-produced items as we only accept handmade products. We strive to maintain a high level of quality and variety in those items offered at the show, thus ensuring we do not saturate the show with any one type of craft.

The Nova Scotia Art and Craft Show reserves the right to accept or reject applications at its discretion to balance the style and content of the event for the benefit of all who attend.  It is our goal to promote and support Nova Scotia makers, everything we do is with that goal in mind.

What are the criteria to apply?

What are the criteria to apply?

We use the word “jury” because it is commonly used in regard to a professional show. However the term ‘curate’ may be more descriptive of the process. We limit the number of exhibitors per category; and our makers do not have to compete with imported and mass-produced items as we only accept handmade products. We strive to maintain a high level of quality and variety in those items offered at the show, thus ensuring we do not saturate the show with any one type of craft.

We review all complete applications and then make our choice based on several factors:

  • The overall cohesiveness and consistency of your work.
  • If your items are made by hand, or if some of your designs are produced/manufactured elsewhere. All work must be original and made by the artist. Work should be made by hand or with the use of appropriate tools/equipment.
  • How your items are represented to us in your photos. (Your photos should not be blurry or poor quality. You must provide photos of your own work for review).
  • If we feel that your work is too similar to other artists we have participating. (We limit exhibitors per category, so early applications will have the advantage as we can’t accept everyone.)
  • The number and diversity of products you offer. We ask that you apply for no more than two categories per applicant. We know that many artists are extremely talented in multiple areas, but limiting your focus for this show helps us to preserve the balance among the various crafts shown and, MORE IMPORTANTLY, will help to increase your SALES! (For example a table with one cohesive theme or one style of product, is much more visually appealing to shoppers than a table with a just few of 7 different types of crafts).
  • Our need to diversify the crafts available at the Show. The jewelry and pottery categories, for example, are incredibly competitive. Applicants should apply early for a chance to get a space in one of the highly saturated categories.
  • All merchandise in the Show must be hand-crafted and offered in finished form. Kits, supplies and resale merchandise is not permitted.
  • MLM and other distributor type products and services are not permitted.
  • No bulk/factory manufactured items allowed. Computer cut vinyl affixed to bulk commercial resale items are not permitted. Vinyl affixed as a decorative component to an otherwise handmade item is permitted.

The Nova Scotia Art and Craft Show reserves the right to accept or reject applications at its discretion to balance the style and content of the event for the benefit of all who attend.  It is our goal to promote and support Nova Scotia makers, everything we do is with that goal in mind.

How do I apply?

How do I apply?

We have an online application available right here on our website.  Click on “Application” on the menu at the top of this page.

A completed application includes a $40 deposit and photos must also be uploaded. Please see the application form for details.

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